Office Tools
Application
software that assist users in regular office jobs like creating, updating and
maintaining documents, handling large amounts of data, creating presentations,
scheduling, etc. are called office tools. Using office tools saves time and
effort and lots of repetitive tasks can be done easily. Some of the software
that do this are −
Let us
look at some of these in detail.
Word Processor
A
software for creating, storing and manipulating text documents is called word
processor. Some common word processors are MS-Word, WordPad, WordPerfect,
Google docs, etc.
A word
processor allows you to −
- Create, save
and edit documents
- Format text
properties like font, alignment, font color, background color, etc.
- Check spelling
and grammar
- Add images
- Add header and
footer, set page margins and insert watermarks
Spreadsheet
Spreadsheet
is a software that assists users in processing and analyzing tabular data. It
is a computerized accounting tool. Data is always entered in a cell (intersection
of a row and a column) and formulas and functions to process a
group of cells is easily available. Some of the popular spreadsheet software
include MS-Excel, Gnumeric, Google Sheets, etc. Here is a list of activities
that can be done within a spreadsheet software −
- Simple calculations
like addition, average, counting, etc.
- Preparing
charts and graphs on a group of related data
- Data entry
- Data formatting
- Cell formatting
- Calculations
based on logical comparisons
Presentation Tool
Presentation tool enables user to demonstrate information broken
down into small chunks and arranged on pages called slides. A series of
slides that present a coherent idea to an audience is called a presentation.
The slides can have text, images, tables, audio, video or other multimedia
information arranged on them. MS-PowerPoint, OpenOffice Impress, Lotus
Freelance, etc. are some popular presentation tools.
Database Management System
Software
that manages storage, updating and retrieval of data by
creating databases is called database management system. Some popular
database management tools are MS-Access, MySQL, Oracle, FoxPro, etc.
